Event
Management Services

We are passionate about creating bespoke events that bring people together in fruitful debate and discussion, making use of the most innovative technology to provide the space for connection to happen.

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QED have been in the business of managing events for many years, which is why we are the chosen solution for end-to-end event management. We act as an all-encompassing event organisation solution for in-person events, virtual events, or hybrid events.

We have intimate knowledge and experience in creating, managing, and supporting events for companies, associations, NGOs, and a wide range of organisations from varying sectors.

Face-to-Face Networking

Interactive Workshops

Live Event Engagement

Personalized Experience

Real-Time Collaboration

Exclusive Access

On-Site Support

Custom Event Setup

Strategic Roundtables

Panel Discussions

Expert Keynotes

Audience Interaction

Private Networking Sessions

Premium Event Production

Seamless Virtual & Physical Integration

Interactive Online and Offline Collaboration

Global Reach with Local Impact

Live Streaming with Real-Time Engagement

Virtual Networking Opportunities

Flexibility for All Attendees

Hybrid Event Solutions

Cross-Platform Accessibility

Interactive Digital Platforms

Real-Time Audience Participation

Integrated Event Technology

Multi-Channel Broadcasting

Hybrid Audience Engagement

Global Digital Participation

In-Person

Hybrid

All you need for your event

Comprehensive Event Management

Event Management

Bringing ideas to life by delivering extraordinary events from concept to completion — that’s the QED promise.

At QED, we provide comprehensive management services for events of all sizes, from large-scale conferences to small-scale gatherings. Our expertise covers every aspect of event planning, including project management, venue selection, logistics, and on-site coordination. We ensure that every event is executed flawlessly from initial concept to completion, catering to a wide range of event types such as conferences and corporate gatherings.

Event Conceptualization and outline

Event Coordination

Event Project Management

Mapping out Venues and Subcontractors

Speaker Booking

Hybrid Events

Connecting audiences worldwide with flawless hybrid events that engage and inspire.

QED specialises in blending the best of in-person and virtual experiences to extend your event’s reach. This service includes technical support for virtual conference platforms, virtual networking setups, and all necessary equipment to engage both on-site and online audiences. QED provides a seamless blend of physical and digital event elements to maximize participation.

Hybrid and Virtual Event Equipment

Virtual Conference Platform

Technical Assistance

Live chat for the online audience

Virtual Conference Platform and technical Assistance

Virtual Networking

Virtual Exhibition

Virtual Event

Hybrid Event

QED Studio and Virtual event Equipment

Video Interviews

Marketing

Crafting compelling calls to action and turning interest into attendance- we use strategic marketing to fill your seats.

QED’s event marketing services are designed to promote your event effectively across multiple channels. Our team develops and implements a comprehensive marketing strategy that includes event branding, digital marketing, email marketing campaigns, and social media outreach to ensure your event achieves maximum impact. Our holistic approach help you attract the right attendees and boost engagement.

Event Marketing Strategy

Event Email Marketing

Event Social Media Marketing

Event Marketing Materials

Registration Management

Efficient and smooth event registration processes that start your event off right.

Streamline your event’s registration process with our advanced solutions. We provide a hassle-free registration experiences, secure payment processing, and detailed attendee management, making your event accessible and professionally managed from start to finish.

Event Management Software

Online Registration form

Event Registration Payments & Invoices

Event Branding and Graphic Design

We create a distinctive visual identity that sets your event apart from the rest.

Let QED’s creative team craft a unique visual identity for your event that resonates with your brand and speaks to your audience. Our services include designing event logos, promotional materials, and digital content that align with your brand’s identity and event’s theme, ensuring a consistent and professional appearance across all touch points.

Event Image and Graphic Profile

Event Website

Event Invitations

Hand-out Material

Badge production & Distribution

Event Adverts

Streaming Services

Deliver high-quality streaming that captures every moment, near or far.

QED delivers professional streaming services that make your event live and accessible from anywhere in the world. Our streaming services offer complete production and broadcast solutions for events wanting to reach a wider audience. Our technical expertise ensures high-quality sound and visuals, engaging virtual attendees as if they were there in person, enhancing your event’s reach and impact

Video Production

Video Editing

Motion Design

Live Streaming

Sound & Image Quality

Video Interviews

Video Recordings

After-movie Videos

Spa30 Studio & Event Venue

More than a venue — it's an experience, where every event becomes a highlight.

Located in the heart of Brussels, Spa30 Studio provides a versatile venue equipped with top-tier event technology, perfect for hosting a range of events, from workshops to corporate meetings, Spa30 offers configurable spaces, high-quality audiovisual systems, and a comfortable environment for both networking and formal presentations. Our facilities are designed to support both virtual and in-person interactions, offering a flexible space for every event style.

Conference Room

Board Room

Meeting Room

QED Studio with Virtual Event Equipment

Networking Area

Coffee Area

Event Hosts and Hostesses

Ensuring a smooth and welcoming experience with our professional event staff.

QED’s professional hosts and hostesses , ensuring every guest feels welcomed and valued. From registration to managing the event flow, our staff are trained to handle all aspects of guest interaction with courtesy and professionalism.QED’s professional event hosts and hostesses bring a level of sophistication and order to your event. They are trained to provide exceptional customer service, ensuring all guests receive a warm welcome and necessary assistance throughout the event. They are expert at registration management, directing attendees, and providing information, helping to maintain a professional and orderly event atmosphere.

Assist Event Guests

Manage the Cloakroom

Searching for a venue to host your next event in Brussels?

Spa30 Studio offers sophisticated spaces for your next gathering in Brussels. Set in the vibrant EU Quarter, Spa30 Studio is your go-to for impactful events. Our fully equipped rooms cater to all types of business functions. Ideal for meetings, receptions, and conferences. Plan your visit now!

Elevate your Events with Professional Hosts and Hostesses

Connect with our multilingual and versatile event professionals for an unmatched event hosting experience in Belgium. From hosts to coordinators, our expert team in Brussels ensures every detail is perfected. Explore our comprehensive services and see how we can transform your next event.

Event service

Event Management Solutions

QED have been in the business of managing events for many years, which is why we are the chosen solution for end-to-end event management. We act as an all-encompassing event organisation solution for in-person events, virtual events, or hybrid events.

We have intimate knowledge and experience in creating, managing, and supporting events for companies, associations, NGOs, and a wide range of organisations from varying sectors.

As your partner, we aim to deliver the most professional and seamless event possible, taking on each task with fresh eyes and a new perspective. We arrange all the necessary elements that allow your event to run smoothly with minimal risk and clear, thorough event planning.

Comprehensive Event Management

With QED as your event management partner, we become completely accountable for leading your event towards success by handling everything down to the finest detail, including:

Creative, Engaging Event Organisation At Your Fingertips

Organising bespoke events is a time-consuming process if you don’t have the right logistics, technology, and experience to back you up. Your events deserve to stand out and grab the attention of your delegates through content, visuals, and keynote speakers. You wouldn’t hire a window washer to fix your car, so why would you trust anyone else other than event management experts to organise your event for you?

Our team has decades of combined event management experience.
Plus, over the years we’ve become pros in the following visual areas:

Video Production

Video Editing

Motion Design

Live Streaming

Once we partner up, consider us at your disposal for complete event support that includes technical expertise and project management skills. Whether you’ve opted for an in-person event, virtual or hybrid event, our event organisation skills span them all from start to finish.

What you expect when working with QED

01

Kick-Off Meeting - Event Overview

We get your event organisation started with a kick-off meeting involving all stakeholders. This is where we gain a deep understanding of your event, your business, and what you want to gain from this experience. We outline everything that ties into the project, assigning roles and deadlines. We itemise an event management project plan that everyone can refer to.

02

Event Agenda Setting

Once we understand your needs, we inject our expertise to shape the final agenda. This is the blueprint from which we will work. We liaise with all external stakeholders to make sure that the event programme – and everything included - goes forward without any delays.

03

Event Preparation And Execution

Throughout the entire event cycle, we will ensure that all tasks are being taken care of.

04

Bi-Monthly Meetings

As soon as your event organisation is underway, we set up and conduct bi-monthly meetings to keep you up to speed with the event planning process. We will discuss the project as a whole and the tasks that are in the pipeline. This keeps you informed about the progress and keeps you involved in decisions concerning keynote speakers, panellists, and delegates.

05

Weekly Updates

In addition to our bi-monthly meetings, you will receive a weekly email update, progress report, and proposed outcomes for the week ahead. The email will contain a link to the latest version of the detailed event-to do list where you can see exactly where we are in the process. You’ll also receive links to your delegate lists as soon as they’re available.

06

Event Evaluation

After the event we will meet (in person or virtually) and do a thorough event evaluation to measure to what extent we met the objectives, what went well as well as any challenges that were encountered throughout the process.

07

Ongoing Communication

Beside the structured channels listed above we are constantly available to discuss any new ideas, upcoming issues etc..

The QED event solution enables you to host events that make a lasting and memorable impression