In-person events give businesses an opportunity to truly engage and enlighten audiences through the full use of the space around them.
In the same way that virtual events are aligned to your event marketing and branding, we create a theme for your in-person events that ties straight back to your business.
Lights, camera, and all the action is taken care of by our competent and capable team who thrive on delivering a seamless and enjoyable event for every client. Here’s what you can expect when you commit to delivering an in-person event with QED.
Event Conceptualisation And Outline
From concept to closing off, we take care of every detail related to your event. We start off by ensuring that the event concept is something that will draw people in and engage your audience. We put together a programme with relevant discussion points in close collaboration with you and your teams in order to fulfil your vision.
Event Coordination and Project Management
Our team has put years into developing an efficient and practical event management model that we use to fit in with your specific needs. We work in a structured manner with detailed event to-do lists, making sure nothing is forgotten. The event coordination and management starts early in the event planning and runs throughout the entire process.
Mapping Out Venues, Coordination With Venues And Subcontractors
We have established relationships with many conference centres and hotels, ensuring that your event takes place in a venue corresponding to your needs. We liaise with the venue and maintain close contact with them before and during the event, while collaborating closely with the reception and catering staff on-site.
If you’re struggling to find the right keynote speakers for your event, we can even help you identify and invite the right selection of speakers that balance a thought-provoking discussion. This is crucial to the success and impact of your event and we’ve paired up events with some of the best suited speakers on countless occasions.
Event Branding And Design
Having strong event branding is an essential and often overlooked element of planning an event. We help you create an iconic image and graphic profile that will make sure your event stands out. We can handle all your event design needs including managing and creating an event website, invitations, adverts, videos, reports, roll-ups, banners (to place in our QED studio) and any other relevant event branding tasks.
We understand exactly how to market your event and use our years of expertise to position your business and event right where it needs to be seen. Event marketing is one of the exciting parts of developing an event as it’s the part where you start seeing the interest in your event blossom and grow. We will develop your marketing strategy and target your exact audience, helping the reach of your event spread to where it needs to.
The registration process for your event will be an absolute breeze with effective and efficient event registration management. Our experienced staff make use of premium event management software that handles the whole registration process for you, including setting up an online registration form, handling payments, and invoicing. The system assures you of a smooth and user-friendly event registration process.
Hand-Out Material, Badge Production And Distribution
Delegate name badges and event materials can be printed with your event branding, creating that golden thread that runs through your whole event. This is taken care of in-house. We have equipment on-site that allows us to easily manage last-minute requests ensuring that nothing is overlooked.
Hosts And Hostesses Services
Lastly, our experienced staff will always be on hand to ensure that your event runs smoothly. We oversee everything and are always two steps ahead, keeping everything in check. We only use our own experienced personnel, which is our way of guaranteeing the quality that we promise.